When running a law firm, there is a myriad of entities that need be managed on a day-to-day basis. From supervising clients, employees, outside lawyers, documents, and so much more, it seems that the work load is never ending. The 21st century has also completely altered the way in which law firms are managed.
A rise in technology has aided in certain areas pertaining to law, but it has also created a whole set of new potential issues. One of the main problems that law firms face in the Internet era is security. There are numerous security solutions that exist, from a virtual private network (VPN) to frequent password changes; however, these do not provide nearly as much security as a virtual data room (VDR). A virtual data room is a separate server that can only be accessed by your law firm, or others whom you designate. Understanding what a VDR can do for your law firm is essential in keeping your practice safe and secure.
When deciding if a virtual data room is right for your practice, knowing the specifics on what it can do for you and your partners as well as comprehending that other forms of cloud sharing are incomparable is necessary. No matter what type of law firm you are a part of, you will have sensitive documentation that needs protection. You may think that storing your files on a VDR is the same as having it locally on your computer or another cloud database like Dropbox or Google Drive, but this could not be further from the truth. Systems like Dropbox are not built for security, they are made for the exact opposite purpose – so that files are accessible for others to access. This is not what you want for your sensitive documents, and doing so can have serious consequences if your files are viewed by the wrong people or if they are hacked into and potentially altered or deleted.
Virtual data rooms provide real security. There are numerous features that make them stand out from other cloud storage platforms. Encryption of all data is one of the major factors that ensures safety for all law documentation. VDRs also provide view-only access, auto time-out when utilizing the system, access control, audit-trail reporting (which allows you to know who is doing what in your data room), multi-factor authentication, and so much more. Putting all of this information into context, as well as realizing other benefits of VDRs (such as streamlined accessibility and organization) and taking into account the relatively low-cost for all of this protection should convince you that investing in a virtual data room can only benefit your company.
Virtual data rooms are the future of digital security across all fields. In a profession like law, security is especially indispensable, as one hacked document can potentially be the downfall for your entire practice. Understanding what VDRs can do for a law practice and why they are the most secure form of storage is important and taking the next step by in investing in one is the first phase in making your firm completely secure.